Our Services

Residential Management

What is Included in your Management Fee?

Client Related

  • Provide a 24/7 Emergency repair hotline.
  • Provide before and after-repair pictures.
  • Provide maintenance request service through the online portal or by phone.
  • Provide a network of licensed, bonded and fully insured contractors who have been vetted for good work.
  • Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price.
  • We offer discounted rates for specialized repairs through our partners. 
  • Property owners know the risk of interpersonal conflicts between tenants and neighbors, but they shouldn’t have to bear the burden while simultaneously living their own lives.
  • When difficult situations arise, we help mediate with empathy and clear communication.

Our careful screening process helps us avoid most tenant issues, but if a rental situation ever takes a turn for the worse, we will take the necessary steps to evict the occupant.

  • Filing relevant paperwork to initiate and complete an eviction.
  • Coordinating with the “Residential Tenancies Tribunal” to remove tenant, and tenant’s possessions from the unit.

Administrative

  • We invested and partnership with Landlord Credit Bureau, which is associated with Equifax.
  • We help property owners reduce payment delinquencies by 36% to 95%. When tenants understand that timely payments increase their credit score and late or missed payments decrease it, they have a powerful incentive to keep their end of the rental bargain.
  • We also reward responsible tenants that pay their rent on time, as they deserve it. Tenants have reported bumps of more than 70 points in their credit score in a matter of months.

  • This will reduce the vacancy rate and less Tenant Placement Fee to pay, which is a win for you!

  • We collect rent.
  • On average, you can expect to receive your payment by the 10th of each month, with the latest by the 15th.
  • Our innovative online software uses an Electronic Funds Transfer Payment (EFT) to setup tenants with automatic payments.
  • The software will then subtract the management fee or any other fee (ex.: maintenance/repair fee) and will send your money directly to your bank account.
  • We hunt down late payments.
  • We send out pay or quit notices.
  • We are enforcing late fees.
  • Tenants can request maintenance, make payments and much more!
  • Owners can easily see income, expenses and much more!
  • When you start with us or the tenant sign the lease, we will provide you and them with the credentials to login.
  • You can also login through the app!
  • Provide accounting property management services.
  • Detailed documentation of income and expenses.
  • Maintain all historical records (paid invoices, leases, inspection reports, etc).
  • Assist owners on relevant tax deductions related to their rental property.
  • Outdoor preventive inspection & Common areas inspection done once a year to check for deficiencies, address maintenance issues, and keep your unit in top shape. 
  • We also recommend a indoor preventive inspection once a year. It comes with documented checklist and photos when needed.
  • We make sure your rental property stays compliant with laws.
  • Advise in the event of a legal dispute or litigation.
  • Understand and abide by the latest municipal and provincial legislations that apply to renting and maintaining rental properties.
  • We provide bilingual services (English and French).

Our Guarantees

  • If the qualified tenant we have placed is evicted in the first 12 months, we will advertise the property and screen prospective tenants again, FREE of charge!
  • Don’t pay us the ”Tenant Placement Fee’, nor the ”Management Fee” until we produce!
    • Automatically deducted from rents collected.
  • When leasing your property, we do all the work up front and you don’t pay us until you get the tenant who moves-in!
  • All new tenants have to sign a Pre-Authorized Debit Agreement Plan, including a Void cheque, in order that we can retrieve the missed payment from their bank account.
  • We encourage our tenants to use our Autopay online payment.
  • If the tenant does not pay their rent as agreed, and there is not enough funds in their account, you don’t pay us our management fee. We are only paid when you are.
  • Our lease agreement appendix, which is an extra 7 pages of rules and regulations that we add on top of the New Brunswick ”Standard form of lease” has been reviewed and approved by one of the top Moncton real estate law firm.
    • The basic NB Standard form of lease is not enough to protect you!
  • All our other legal documents and procedures have also been reviewed and approved.

If a qualified tenant we have placed must be evicted, we pay the Eviction Fees!

  • Our careful screening process helps us avoid most tenant issues, but if a rental situation ever takes a turn for the worse, we will take the necessary steps to evict the occupant.
  • All sensitive information, units’ keys and documents related to your rental property will be protected from unauthorized access.
  • All property keys are well protected and there is no address on the tags for safety reasons.

Extra Services

We don’t provide just an average cleaning service. Our team is meticulous and professionals only, who take a great deal of pride in their work (extra fee).

We are in contact with great professional companies in order to provide you with:

  • Snow removal
  • Lawn Care
  • Removing trash and debris

(Extra fee, quoted)

Our team helps investors maximize their ROI by strategically upgrading rental properties.

We can be your contractor doing the work or we can counsel you through every stage of your renovation project including:

  • Provide recommendations on how the project can maximize rental income.
  • Prepare preliminary cost estimates
  • Provide recommendations on design ideas
  • Get multiple independent bids for the work
  • Act as general contractor overseeing the work

(Extra fee, quoted)

See What We Did!

What is Included in the Tenant Placement Fee?

Property Advertising

  • Professional photos
  • Drone photos when applicable (NEW)
  • 3D Virtual Tour with Matterport
  • Professional description
  • Advertise your rental across these platforms:
    • Our website
    • Facebook Marketplace
    • Multiple Facebook Groups
  • We will make sure that your property is rent ready.
  • Working with other realtors, leasing agents and our contacts to find your dream tenant!
  • Offer recommendations on any necessary repairs and cosmetic improvements that maximize monthly rent while providing good ROI.
  • Gather data on rental rates in the area and work with owners to determine the optimal rental rate with our special market survey tool.
  • Communicating with prospective tenants to answer their questions and schedule viewings.
  • Meet prospective tenants for viewings throughout the week and weekend (day and evening).

Tenant Screening

  • We request applicants to fill out a free Pre-Screening Form in order to qualify for a visit.
See our Pre-Screening Form
  • After the visit, if the applicant wants the unit, we provide them with the online Singlekey application form that they have to fill out, or we can do it on paper.
  • We are using that innovative Canadian software to rigorously screen prospective tenants.
Download Singlekey Sample Report
  • If a tenant desires to bring a pet in the unit, such as a dog or a cat, we will request them to complete our pet screening form.
  • Additionally, we have to meet their dog in person before granting approval, being part of our screening process.
  • We will always obtain your consent prior to accepting any pets.
See our Pet Screening Form
  • Credit Report
  • Criminal Background
  • Social Media Scan
  • References
  • Employment
  • Income
  • Verify Identity
  • Interview the prospective tenants.
  • Select the highly qualified one.
  • Notify tenants who were turned down.

Lease

  • We review and sign the lease agreement with the tenant.
  • We automatically include an extra Appendix of 7 pages with Rules and Regulations that the tenant has to sign, in order to protect your investment!
  • For pet owners, they also have to sign another Appendix of 3 pages with Pet Regulations.

*Please contact us to have a copy of the Appendices that comes with our Presentation file.

Before occupancy, the tenant is required to:

  • Provide 1 month’s rent for the security deposit.
    • We collect the deposit and send it to the New Brunswick Rentalsman as per legislation.
  • Provide a tenant insurance before occupancy.
  • Sign a Pre-Authorized Debit Agreement Plan (PAD), including their Void cheque, in order to withdraw the rent from their bank account in case that the tenant refuses to pay.
See our PAD Agreement
  • As we are innovative, we have invested in HappyCo, being one of the best mobile inspection software. It includes picture taking and comments for anything that is not in good condition.
  • We perform detailed move-in inspection with the tenant and have the tenant sign the inspection report digitally.
    • We provide you with a copy in your Owner portal.
  • We duplicate property keys and we provide enough keys for all the tenants.
  • Inspect unit and fill out the inspection report on the property’s condition.
  • Provide tenant with a copy as well as estimated damages if any.
  • Release the balance of the security deposit to the tenant.
  • Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.

When the tenants move in, they receive an lovely gift from us and a welcome letter including:

  • Maintenance or repair contact information
  • Garbage collection schedule
  • Neighborhood tips
  • And more
See the Welcome Gift

Benefits to Partnering with Azena Property Management

That most of our competitors doesn't provide...

And this is only an overview...

Rent Reporting to Credit Bureaus

We help property owners reduce payment delinquencies by 36% to 95%. When tenants understand that timely payments increase their credit score and late or missed payments decrease it, they have a powerful incentive to keep their end of the rental bargain.

We also reward responsible tenants that pay their rent on time, as they deserve it. Tenants have reported bumps of more than 70 points in their credit score in a matter of months.

This will reduce the vacancy rate and less Tenant Placement Fee to pay, which is a win for you!

Backup Payment & Extra Rules

All new tenants have to sign a Pre-Authorized Debit Agreement Plan, including a Void cheque, in case that we have someone refusing to pay. That way we can withdraw the missed payment from their bank account, if there is sufficient funds. You don’t pay us our management fee when the rent is not paid. We are only paid when you are.

All new tenants also have to sign an extra 7 pages “Rules & Regulations” agreement, attached to the provincial Lease Agreement as an Appendix, in order to add an extra layer of protection to your property.

Responsiveness & Transparency

One thing that is frustrating as a rental property owner, is not getting updates of ongoing situations for an unacceptable time. At Azena, we have developed procedures to make sure to keep you informed of any progress as soon as possible. For example, we have invested in a software to manage our team, tasks and projects. We are more than happy to keep our clients in the loop, why wait?

Another important thing is we are transparent with our clients. We care and listen to them! That’s how you build trust, and trust is paramount in any relationship.

We are also proud to be
“BBB ACCREDITED“

Maintenance Pricing & Pictures

As rental property owners ourselves, we understand that, as investors, you’re focused on maximizing your savings and tracking your expenditures. To support this, we conduct thorough research to secure the best deals on repair & maintenance services, ensuring you receive an optimal Return on Investment.

Our commitment extends to working exclusively with contractors who not only offer competitive prices but also have a proven track record of providing excellent service.

Additionally, we take pride in sharing after photos of the repairs carried out by our in-house team.

Why People Believe In Us

Testimonials

Compare listings

Compare
[mwai_chatbot id="default"]